Keeping users is harder than getting them — but a well-timed retention email can give them a reason to stick around.
The best ones don’t chase or beg. They remind users of the value, offer something helpful, or open the door for a return — all without sounding desperate. It’s about timing, tone, and a clear next step.
And here’s the kicker: you’re 60–70% more likely to sell to an existing customer than a new one. That’s reason enough to focus on retention.
In this post, you’ll find 10 customer retention email examples — a mix of real SaaS emails and ready-to-use templates you can copy and tweak. Use them to reduce churn and keep more of the users you’ve already worked hard to win.
Let’s dive in.
Contents
What is a Customer Retention Email for SaaS?
A customer retention email is a message you send to keep users from churning and encourage them to stay engaged with your product.
These emails can take a lot of different forms—check-ins, rewards, reminders, reactivation nudges, or even simple “we miss you” messages. The goal is always the same: keep your current users active and happy so they don’t leave.
Retention emails aren’t just about damage control. They’re proactive. When timed right, they help you build long-term relationships and turn passive users into loyal ones.
Why Send Customer Retention Emails for Your SaaS?
The #1 reason to send retention emails is to stop churn before it happens. It costs way more to acquire new users than it does to keep the ones you already have.
A smart retention strategy helps you increase LTV, improve product engagement, and grow with the customers you’ve already earned.
1. Reduce churn before it starts
You don’t need to wait for users to cancel. If someone’s been inactive, downgraded their plan, or stopped logging in, a quick email can re-engage them before they’re gone for good.
It could be a helpful tip, a feature reminder, or just a personal message that shows you care.
2. Remind users of the value they’re getting
Sometimes people forget why they signed up in the first place. Retention emails help reconnect them with the value they’re already getting from your product.
This could include usage stats, success milestones, or new features they haven’t tried yet.
3. Create habits that lead to long-term loyalty
If you want users to stick around, they need to keep seeing results. A good retention email points them to the next step—whether that’s setting up a workflow, trying a new feature, or joining a webinar.
You’re not pushing—they’re progressing.
When Should You Send Customer Retention Emails?
You should send customer retention emails when you notice signs of disengagement — or before high-risk moments like subscription renewals.
Proactive is better than reactive. If you wait until they cancel, it’s already too late.
1. After a period of inactivity
If a user hasn’t logged in for 7, 14, or 30+ days, it’s time to check in. A simple nudge can pull them back in — especially if it includes something personalized or relevant to their use case.
2. Before subscription renewal
Send a value-packed email that reminds them what they’ve accomplished, what they’re getting, and what’s coming next.
It’s a great way to reduce last-minute cancellations and build confidence in their decision to stay.
3. After a downgrade or cancellation
If someone downgrades or cancels, don’t just let them walk away. A thoughtful follow-up email—maybe with a feedback request or comeback offer—can reopen the door. And even if they don’t return now, they’ll remember how you handled it.
Listed: 10 SaaS Retention Email Examples That Keep Users Around
Retention emails are where SaaS loyalty gets built. Whether it’s a user slipping away, losing interest, or just forgetting your app exists, a well-timed nudge can pull them back in. Below, we’ve pulled together 5 real emails from top SaaS brands—plus 5 templates you can use today.
Let’s break it down.
1. Grammarly – Premium Perks + Limited-Time Offer
This email is a classic combo of retention and upsell. Grammarly uses this message to nudge free users toward a Premium plan by showcasing benefits they’re missing out on—paired with a clear deadline to act.
They keep it product-focused, listing exact Premium features (Clarity, Engagement, etc.) and what each unlocks. It doesn’t scream urgency, but the discount gives just enough push to reconsider.
Why it works: It blends retention with real value. Instead of saying “don’t leave,” it says “look what you could have.” The deadline gives it teeth.
2. Shopify – Help Users Start (Without Pressure)
Shopify knows many users stall at the idea phase. This email speaks to those users who signed up but don’t know what to sell. Instead of pushing for upgrades, it removes friction with Oberlo — a product discovery tool.
The tone is soft, resourceful, and layered with help. There’s zero pressure—just an easy path forward. For new users stuck in limbo, it’s the perfect re-engagement.
Why it works: It doesn’t ask users to commit. It offers tools and content to guide them. That creates momentum—without scaring people off.
3. Miro – Teach Them a New Use Case
Miro’s email focuses on helping users get more out of the product. Instead of saying “come back,” it gives a specific, helpful use case: how to run a better brainstorm.
Then it stacks more ideas under “More ways to use Miro” with deep links. It feels like a newsletter, but it’s pure product education—a subtle way to retain users by making them feel smarter.
Why it works: It turns retention into learning. The more useful the product feels, the less likely they are to churn.
4. Spotify – Emotional Reconnection
Spotify isn’t just a music app—it’s a mood engine. This email brings that energy, tapping into the user’s feelings. Instead of pushing playlists by genre, it serves up playlists by emotion—“Dreamy,” “Dark Ambient,” etc.
There’s no text overload. Just a vibe. You click what resonates and dive in.
Why it works: It reminds users how the product fits into their life, not just their tech stack. Emotional framing makes it sticky.
5. Typeform – A Lighthearted “We Miss You”
This one goes straight for reactivation, but keeps it playful. Typeform acknowledges the silence with humor (“Was it something we said?”), then shows templates users might want to try.
It avoids guilt or pressure. Just a simple “hey, still here when you’re ready.”
Why it works: It’s human, not corporate. Humor + helpfulness is a great mix for gently pulling people back.
6. Template: “You Haven’t Logged In” – Friendly Reminder
This one’s for users who haven’t been active in a while. Maybe they got busy, maybe they forgot they signed up, or maybe they just hit a wall and didn’t know what to do next. Either way, this email is a soft nudge—no guilt, no pressure, just a quiet tap on the shoulder.
It’s great for users who’ve gone cold but aren’t necessarily gone for good. The goal is to make it feel easy to re-engage without overthinking it.
Hey {firstName},
Haven’t seen you around {productName} lately! Everything alright?
If you’re ready to jump back in, your dashboard is right where you left it 👉 {ctaLink}
And if you need help, just hit reply. We’re here.
– {yourName}
Here are a few subject line ideas you can use:
- Miss us? Your dashboard is waiting
- Ready to pick things up again?
- Just checking in, {firstName} 👀
- Been a while? Let’s get back on track
- You’re still on our radar
Why it works: This email is low-commitment and easy to engage with. It doesn’t ask too much. That simplicity makes it great for casual users who just need a little reminder to log back in.
7. Template: “Feature Drop” – New Value, No Pressure
You just launched something new—don’t let it go unnoticed. This email puts it right in front of your users without sounding like a pitch. It’s especially useful for retaining folks who’ve started drifting but still open your emails.
The tone here matters: you’re not saying “use this now,” you’re saying “thought you’d like this.” That curiosity is often enough to bring them back.
Hey {firstName},
Quick heads-up—we’ve rolled out a new feature: {featureName}.
It helps you {shortBenefit} and is live in your account now.
Take a look 👉 {ctaLink}
Let us know what you think!
– {yourName}
Here are a few subject lines you could test:
- Just shipped: {featureName}
- You’ve got something new in your account
- We rolled something out you’ll like
- New from the lab 🧪
- Your {productName} experience just got better
Why it works: It feels light, not salesy. Just enough intrigue to get a click, especially for users who haven’t engaged lately but are still checking email.
8. Template: “Help Them Succeed” – Nudging Progress
Sometimes users sign up, get excited, then stall. Maybe onboarding was too much, or they weren’t sure what to do next. This email gives them the next breadcrumb—something super doable, with a bit of encouragement.
You’re stepping in like a helpful guide. Not forcing them forward, just opening the next door.
Hey {firstName},
Saw you started setting things up in {productName}—that’s awesome!
If you’re not sure what to do next, we made this short guide to help 👉 {ctaLink}
You’re closer than you think.
– {yourName}
Subject line options you could try:
- Let’s take the next step together
- Not sure what’s next? This’ll help
- Most users do this first
- Here’s how to keep going 🚀
- You’re almost there
Why it works: It keeps things simple and encouraging. No hard pitch—just a little momentum builder that helps users keep going without overwhelm.
9. Template: “1-Month In” – Celebrate & Expand Use
Hitting the one-month mark is a great excuse to reconnect. It’s long enough to build a habit—but also the moment where usage can plateau. This email celebrates the milestone and opens the door to deeper features or use cases.
Think of it like a friendly check-in from someone who’s invested in your success.
Hey {firstName},
Just wanted to say thanks for being with {productName} for a whole month!
We’d love to help you get even more out of it. Here are a couple things you might like to try next:
– {Feature1}
– {UseCase2}
Explore what’s next 👉 {ctaLink}
– {yourName}
Here are some subject lines to test:
- One month in—what’s next?
- Thanks for sticking with us!
- 30 days of {productName} 🙌
- A few ideas for your second month
- Let’s take things further
Why it works: It builds goodwill while pointing them to more value. It celebrates without being cheesy and nudges without pressure.
10. Template: “Cancellation Save” – Before They Go
When someone clicks “cancel,” don’t just wave goodbye. A well-timed, respectful email can surface reasons they should stay — especially if it points to features they missed, bugs that got fixed, or settings they can tweak.
This email gives users a moment to pause and reconsider, without begging or being pushy.
Hey {firstName},
Saw you’re thinking about leaving {productName}. Totally okay—we just want to make sure it’s for the right reasons.
Before you cancel, check out this quick list of things you might’ve missed 👉 {ctaLink}
And if you’d rather chat, just reply here.
Thanks for giving us a shot,{yourName}
Subject line suggestions:
- Leaving? A quick heads-up
- Before you cancel, read this
- Something you might’ve missed
- This might change your mind
- One last thing before you go
Why it works: It respects the user’s choice while surfacing extra value. That tone—honest but helpful—is what makes this type of email more effective than a last-second pitch.
How to Improve Your SaaS Customer Retention Emails
Answer: Retention emails aren’t about pushing features — they’re about reminding people why your product matters. Whether it’s a reactivation nudge or a win-back campaign, the best ones feel helpful, personal, and worth opening.
- Lead with value they’ve already gotten (usage, results, time saved)
- Show them what’s next — a feature they haven’t tried or a quick win
- Use friendly reminders if they’ve gone quiet (“Still need help with X?”)
- Add social proof or success stories to rebuild confidence
- Offer a reason to return — discount, bonus feature, or guided support
- Keep the tone encouraging, not desperate
Retention emails work best when they feel like a useful check-in — not a panic move. Focus on helping the user succeed again, and you’ll earn the right to keep them around.
Retention doesn’t happen in one email
→ Encharge builds full journeys that keep customers around.
A good retention email might save a few users. A smart retention flow saves your MRR. Encharge helps you create automated sequences triggered by churn signals — so you can act before it’s too late.
- Trigger emails when users go inactive, downgrade, or stop engaging
- Personalize based on plan, usage drop, or support history
- Combine email, CRM, and product data to build smarter flows
- Automatically stop emails when users re-engage or upgrade
- Used by 1,000+ SaaS teams to reduce churn without begging
You can’t fix retention with one message. Encharge helps you build the kind of smart, behavior-based automation that actually works.
FAQ for Customer Retention Emails
1. How do you retain customers in SaaS?
Customer retention in SaaS comes down to delivering consistent value, building relationships, and keeping users engaged. Email plays a big role—especially when triggered by user behavior. With Encharge, you can set up smart email flows to catch users before they churn and guide them back to value.
How to retain SaaS customers:
- Identify churn signals (inactivity, failed payments, etc).
- Send helpful emails based on where users drop off.
- Use Encharge to automate and personalize retention sequences.
2. What is a good customer retention rate for SaaS?
A solid customer retention rate for SaaS is around 90% or higher, depending on your pricing model and customer base. High-touch B2B tools often retain more, while B2C or self-serve tools have more churn. With tools like Encharge, you can improve retention through automated, timely email touchpoints.
How to improve your rate:
- Measure monthly and annual retention by plan.
- Track reasons for churn and address them in your emails.
- Build proactive retention campaigns in Encharge.
3. How do you retain a customer via email?
To retain a customer via email, you need to spot the problem early and respond with value—whether that’s a reminder, an incentive, or a simple check-in. The goal is to show users you care before they cancel. Encharge helps you do this automatically with behavior-based email flows.
Steps to retain via email:
- Detect signs of drop-off (e.g. no logins for 7 days).
- Send a targeted email that addresses the issue or offers support.
- Follow up with a reactivation flow in Encharge if they don’t engage.
4. What are the 3 R’s of customer retention?
The 3 R’s of customer retention are Retention, Relationships, and Revenue. You keep users longer by building trust (relationships), keeping them engaged (retention), and growing account value over time (revenue). Email marketing supports all three—especially with a tool like Encharge.
How to apply the 3 R’s:
- Retention: Use emails to guide users back when they go silent.
- Relationships: Send personalized, human messages to build trust.
- Revenue: Upsell or cross-sell through helpful, well-timed offers.
5. Can automated emails really help with retention?
Yes — automated emails are one of the most powerful tools for reducing churn at scale. They let you react in real time to what users do (or don’t do), without manual effort. Encharge makes it easy to build these flows with logic that fits your product.
How to use automation for retention:
- Map key moments when users drop off or get stuck.
- Write short, helpful emails for each scenario.
- Set up behavior-based flows in Encharge that respond instantly.
